Call us: 1-888-769-TIMM (8466)

Job Description

Administrative Assistant

Kindness, empathy, optimism, and teamwork. 

Do these traits describe you and your outlook on life? If so, we’re looking for you! 

We’re Timm Enterprises, and we’re a North America wide wholesaler of supplies and equipment for the horticulture industry. Our products help make the world more beautiful, one tree at a time. 

We are currently looking for a new administrative assistant – someone who has the ability to keep the office running flawlessly. Someone who can wear many hats to help the whole business succeed. 

If you’re looking for the chance to have a real impact on a great company, we want to hear from you. 

Administrative Assistant 

In this role you will be one of the pillars that supports our smooth operation. From office services to AR/AP invoicing to inventory management, you will help ensure that our office continues to function on a day-to-day basis. 

Specifically, we’ll be asking you whether you’ve had these experiences: 

  • Excellent computer skills - you’ll need a strong background in Microsoft Office, particularly Excel and Word.
  • Experience doing a people-centric job like customer service. This role supports the whole business, so we want you to have a friendly, outgoing personality, and be excited about talking to and supporting co-workers and customers.
  • Experience in an administrative/bookkeeping role. This position is all about the details - you take great pride in your work, take initiative, and understand that even the smallest tasks contribute to the success of the entire company. 

And these qualities: 

  • You’re a fantastic communicator, with natural empathy and optimism

  • You have terrific organizational skills and follow-through, and a dedication to excellence and accuracy

  • You’re a fast learner, able to pick up new concepts, ideas, and processes with ease

  • You are a self-starter, solution-oriented, and able to prioritize multiple requests

  • You possess the ability to work well independently, and as a member of a team 

We would also love for you to have strong math skills, and be a highly accurate proofreader – no mistake, however small, slips past your gaze. 

This is a great opportunity for someone who is looking for a long term career, in a close knit family atmosphere. 

Working @ Timm Enterprises 

This is a full-time permanent position, working out of our open-concept office in a beautiful setting outside of Milton. You’ll work Monday to Friday, 8:00am-5:00pm, and have great work/life balance. Our location is conveniently located, but you will need your own reliable transportation to get here every day. 

We’re also a dog friendly office – in fact, we have our very own office dog, so you need to be comfortable around canines. 

We’re an independent, family-owned business with a long track record of success. We’ve been in business for 54 years, and plan to be around for another fifty. We want someone who is going to stay with us for a long time to come, and who will be an integral part of company success. 

Qualifications 

  • Experience working in a small office

  • Experience in a role requiring basic bookkeeping skills eg. AR/AP, invoicing, monthly sales reports

  • Experience in a customer service role, or in a role where you helped customers over the phone

  • Excellent computer skills (Excel, Word)

  • Strong math skills (be able to figure out an invoice, including discounts and tax rates, using a calculator)

  • Highly organized with capacity for attention to detail

Very high level of accuracy in all work, with excellent proof-reading skills 

 

More Details:

  • Monday to Friday, 8am to 5pm

  • 1/2 hour for lunch during our busiest months (generally March, April and May)

  • permanent position

  • some flexibility in work hours/days during our slow months (July, August, December, January) if desired

  • must be punctual and reliable

  • experienced/mature individual

  • must be able to work with both a manual system and computer

  • must be able to use a typewriter, computer, adding machine/calculator

  • must be proficient in Word and Excel

  • excellent written and verbal communication skills in English

  • excellent interpersonal skills

  • able to multi-task

  • excellent organizational skills and accuracy, able to proofread their own work and the work of others

  • must be able to work independently with little supervision, but also be willing to accept help when required

  • must also be able to work closely with others

  • must have strong math skills (be able to figure out an invoice, including discounts and tax rates, using a calculator)

  • must have own reliable transportation as we are in an area that is not serviced by public transit

  • dress is casual but neat

  • open concept office with dog

  • location: just north of Lower Base Line on Trafalgar Road, Milton.

  • fridge and microwave available


Tasks:

  • answer phones (no voice mail, we always have a live person answer the phone during business hours)

  • type orders using a template in Excel

  • input and print invoices on Excel (there is also a manual component)


  • typing letters/etc. using Word
  • maintain customer list/contact info in Excel and on Rolodex cards
  • A/R - processing payments, monthly AR list, statements (partly manual, partly computerized)
  • A/P - typing cheques, recording payments (typewriter/manual)
  • photocopying
  • ordering office supplies
  • assisting with inventory maintenance (manual)
  • making coffee
  • bill of ladings (on Excel)
  • filing
  • data entry
  • assisting manager with projects
  • other tasks as needed

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